Every opening and closing check done and recorded
Salon operations are the same short list of duties, every day, done by whoever is on shift. TaskIt turns that list into scheduled tasks with a name against each one — and tells the manager when something did not happen, without them having to be on the floor.
Runs in a phone browser. Nothing to install on shared devices.
What usually goes wrong
Written from how this kind of business actually runs, not from a generic template.
How it goes today
The checklist is laminated and nobody signs it
A printed opening list tells you what should have happened. It cannot tell you whether it did, who did it, or when — which is exactly the question that comes up the morning after it did not.
Duties are announced in a WhatsApp group
A message at 9am reaches everyone and is owned by no one. Two people do the stock count, or neither does, and the thread has scrolled past by evening.
Shift changes lose the detail
The morning shift noticed the steamer is intermittent and the afternoon shift finds out when it fails on a client. Nothing carried the observation across.
The manager finds out too late
With two or three branches, the manager is not on the floor. Whether the closing checks were done at the second location is discovered on the next visit, or by a consequence.
Staff turnover resets the routine
The routine lives in the head of whoever has been there longest. When they leave, the standard drops for a month while somebody rediscovers it.
With TaskIt
Opening and closing as scheduled tasks
A daily schedule raises the checks at a set time in your own time zone, every day, whether or not anyone remembers. Cancelling a schedule never deletes the tasks it already created, so the history stays.
Raised for the floor, claimed by whoever opened
Assign the routine to a department rather than a person. Everyone on shift is notified, and the first person to accept locks it — so the record shows who actually did it, not who was rostered.
Shared jobs, shared properly
A weekly stock count that two people split can be raised in Collaborative mode, where each logs their own progress and the overall figure is the mean of the active contributors.
Shift handovers with the detail attached
When work carries across a shift, a handover records what was completed, what is pending and any notes — on the same task, so the evening shift reads what the morning shift found.
Something is wrong? Say so on the task
Unable to Complete with a reason — equipment fault, stock not available, waiting for approval — moves the task to Blocked and puts it in front of the manager the same day.
A daily summary on WhatsApp
Pair the salon’s own number and schedule a daily report: what was assigned, what was completed, what is still open and what is blocked, delivered at closing time to the manager or the team group.
A two-branch salon’s week
Four schedules, one form and a daily report.
- 1
Opening — daily, 09:00, per branch
Stations set, towels stocked, music and lighting, till float counted. Raised to that branch’s department; whoever opens accepts it.
- 2
Closing — daily, 20:30, per branch
Till reconciled, stations cleaned, laundry started, stock noted, shutters. The completion time is recorded, which is itself a useful figure.
- 3
Deep clean — weekly, Monday
Raised Collaborative because two people split it. Each logs their own progress on their own area.
- 4
Equipment fault — ad hoc
A maintenance form captures branch, equipment, fault and a photo. Raised for the manager, notified over WhatsApp, and evidenced with the picture.
- 5
Every evening, 21:00
The daily report reaches the owner: both branches’ checks, anything incomplete, anything blocked. No phone calls.
The result
The owner knows by 21:05 whether both branches closed properly, and has a record they can look back at in six weeks.
The result
No percentages, because nothing here has measured yours — these are the changes the mechanism produces.
Standards hold when the manager is not there
A scheduled task with a name against it is a much stronger mechanism than a printed list nobody signs.
Problems reach the manager the same day
Blocked work and incomplete routines appear in the evening report rather than on the next branch visit.
New staff inherit the routine, not a rumour
The schedule holds the duties and the form holds the detail, so somebody’s first week does not depend on who happens to train them.
Recurring work becomes measurable
The recurring execution reports show which routines are being completed and which are being created and ignored — usually the more interesting of the two.
Frequently asked questions
No. It is not a salon booking system and does not manage client appointments, stylists’ diaries or payments. It handles the operational work around the chair: opening and closing routines, cleaning and stock duties, maintenance requests, shift handovers and staff accountability.
TaskIt runs in a browser with nothing to install, so a shared device works. Each person signs in as themselves, which is what keeps the record of who did what accurate — and WhatsApp notifications can go to a group rather than to individual numbers.
Yes. Make each branch a department and duplicate the schedule per branch — a duplicated schedule starts paused so you can adjust the timing and fields first. Each branch then has its own queue, its own occurrences and its own execution history.
The realistic answer is that they will use whatever reaches their phone. Notifications go out over your own WhatsApp number, so the task arrives on the app they already have open; the application itself is where they accept it and mark it done.
Where to go next
The capabilities behind this page, and the neighbouring situations they also cover.
Schedule your opening and closing checks
Two schedules and a daily report take about twenty minutes to set up, and the trial covers a full month of them.